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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

Reporting to the Director, the Fiscal Administrator ensures that administrative, financial, and operational systems and controls are properly maintained. Operating expense fiscal controls are the primary focus of this position. This position is the first line of support to the Directors and Supervisors managing their annual operating spend The administrative procurement cycle from contract set up through  invoice payment requires a keen attention to detail and a thorough understanding of complex business processes and systems.  A strong accounting sense is required to ensure proper classification of expenses.  Vendor statement reconciliation and inter-university billing are also integral to this role.  In addition, the Operating Expense Fiscal Manager assists the Manager of Human Resources with the Union payroll on an as needed basis. The Operating Expense Fiscal Administrator is a key customer service provider for the Service Center as a liaison to external vendors, Controller’s Office, Budget, EH&S, Athletics and Procurement. Business process improvement and process documentation is an important part of this role.



This position administers operating contracts; sets final contract up in IContracts, tracks contract against spend, creates purchase orders, and manages payment against purchase orders. Manages the related change order process. In conjunction with Directors and Supervisors manages budgets to ensure funding is available to process transactions. Works closely with Financial Analyst on operating budget trends, analysis and reporting. Supports the Quarterly Forecast process with analysis and research. Manages the operating expense inbox, coding expenses and distributing processing to the appropriate administrative and student employees. Reconciles monthly vendor account statements, work with Directors and Supervisors on outstanding items.

Reviews and approves requisitions, invoices and expense reports through the online enterprise accounting system. Oversee the PCard program, ensuring timely reconciliations. Supports the utility transaction processing.


Manage the fiscal year end operating expense financial close, support the audit as needed.

Troubleshoots issues related to contracts, purchase orders, invoices, charges / billings with departments and outside vendors. Assist the Human Resources Manager with the weekly union payroll and related tasks. Assists with the implementations and upgrade of PeopleSoft and divisional systems. Provides training and support to Directors and Supervisors on all fiscal matters related to their budgets. Develop supportive relationships as you work collaboratively to solve and support the Division’s goals. Manages all operating inter-unit billing and journal entries for the Facilities Division. Manages major equipment purchases for departments (i.e. copiers, floor scrubbers, vehicles)


Serves as a key customer service provider for the Service Center.

Participates in on-going technical and professional development training.

Contributes to a work unit that values diversity and promotes mutual collaboration.

Actively pursues process improvements; taking advantage of document management and b2b opportunities. Fosters an environment that is organized and well documented.


Full-Time Equivalent Hiring Range: $51,350 to $64,200; salary commensurate with relevant experience.


Bachelor's degree preferred. A degree in business, finance or accounting preferred.
Five or more years’ relevant experience or equivalent combination of education and experience. Must include an understanding of or demonstrated aptitude with budgetary and financial concepts, especially in higher education or the construction / facilities industry.
Previous experience managing high volume transaction processing. Previous experience in a fast paced customer service environment essential. Experience using PeopleSoft financials or a comparable application.

Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at