Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.
This position provides administrative support to the Dean which includes responsibility for managing and maintaining the calendar, scheduling and coordinating appointments, events and meetings, serving as a liaison with internal and external constituencies and the organization of data, reports and other meeting materials and information either personally prepared or received from others. He/she handles confidential information and situations requiring the attention of the Dean. The incumbent also prepares correspondence and other documentation and makes travel arrangements.
Performs varied complex administrative support duties for the Dean to include creation and preparation of correspondence, spreadsheets, databases, reports, statistical information, project updates, purchase requisitions and related information.
May research issues, gather background data, draft executive summaries and interact with other University contacts to secure necessary material.
Follows ups with appropriate staff on behalf of the Dean to ensure that requests and correspondence are handled in a timely manner.
Develops and maintains a tracking system to ensure that forwarded items are tracked, monitored and resolved.
Manages the Dean’s calendar and schedule. Monitors time allotments to focus on critical high-impact issues.
Appropriately screens requests for time and brings important issues to the attention of the Dean.
Interacts with a variety of University personnel as well as external contacts to handle confidential matters related to the Dean’s Office.
Responsible for the efficient planning of all travel to include creating itineraries, and the preparation and organization of background and/or meeting material.
Two years of college level work or equivalent education and experience required. Experience Requires a minimum of 3-5 years of increasingly complex administrative support experience including some experience working for a high-level administrator.
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.