Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.Job Description
This position provides high level administrative support to
the Dean to include responsibility for managing and maintaining the calendar;
scheduling and coordinating appointments, events, and meetings; serving as a
liaison with internal and external constituencies; and the organization of
data, reports, and other meeting materials and information either personally prepared
or received from others. He/she handles confidential information and situations requiring the attention of the Dean. The incumbent also prepares correspondence and other documentation and makes travel arrangements.
This position reports to the Dean, School of Theology and
Internal and External Contacts
This position works with a variety of Boston College
officials and staff. He/she may have contact with students, the President’s Office, the Provost’s Office, STM associate deans, faculty, department chairs, administrators, and participants
on various committees and initiatives. The incumbent also has contact with external vendors and consultants.
*Ensures efficient management and operation of the Office of
the Dean. To this end, he/she sets priorities and recommends changes as appropriate. Anticipates the Dean’s preferred course of action on issues requiring his/her attention and takes
steps to resolve these items.
*Performs varied complex administrative support duties for
the Dean which may include creation and preparation of correspondence,
spreadsheets, databases, reports, statistical information, project updates, meeting
minutes, and related information. May research issues, gather background data, draft executive summaries, and interact with other University contacts to secure necessary material.
*Communicates with appropriate staff on behalf of the Dean
to ensure that requests and correspondence are handled in a timely manner. Develops and maintains a tracking system to ensure that forwarded items are tracked, monitored, and resolved.
*Manages the Dean’s calendar and schedule. Monitors time allotments to focus on critical
high-impact issues. Appropriately screens requests for time and brings important issues to the attention of the Dean.
*Interacts with a variety of University personnel as well as
external contacts to handle confidential matters related to the Dean’s Office.
*Responsible for the efficient planning of all travel to include creating itineraries, and the preparation and organization of background and/or meeting materials.
May have the following responsibilities:
*Supervision of regular and/or student staff.
*Preparation of academic year calendar and meeting materials.
*Scheduling and coordination of special events and meetings,
*Coordination of special projects to include follow-up and
*Assisting Associate Deans with scheduling and coordination
*Must be able to deal with multiple time-sensitive interests
requiring the Dean’s attention.
*Analyzes and resolves issues where appropriate and within
the scope of his/her authority.
*Prioritizes competing issues to determine which items
require a response from the Dean or other faculty or staff.
*Serves as an information source to visitors and callers
using his/her judgment, knowledge of office operations and interpretation
skills. Refers issues to appropriate sources as needed.
Functional and Technical Competencies
*Excellent interpersonal, written, and verbal communications
*Demonstrated organizational skills along with the ability
to prioritize the workload.
*Must be able to handle competing demands in a fast-paced
*Possesses a high degree of discretion, judgment, and
*Ability to learn and work with office-specific software.
*Attention to detail and analytical skills.
*Ability to organize, handle, and secure confidential
records and confidential data.
Two years of college level work or equivalent education and
experience required. Experience
Requires a minimum of five years of increasingly complex
administrative support experience including some experience working for a
Prefer prior experience coordinating office events and
special projects as well as higher education experience. Closing Statement
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.