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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

Reporting to the Director of Development Initiatives, the Administrative Assistant to the Vice President provides administrative support to the Vice President for Development as well as the Director of Development Initiatives and his/her staff. S/he is responsible for the overall workflow and administrative activities for the Office of the Vice President for Development including the management of calendars, fielding and returning of phone calls, drafting correspondence and briefing materials, processing of expenses, the running of reports, maintaining an effective filing system and evaluation of data using a variety of systems/platforms.

The Administrative Assistant to the Vice President is responsible for the implementation of an onboarding curriculum for all new administrative staff in the Development unit and, in collaboration with the Assistant Director of Development Initiatives, for maintaining onboarding materials of all Development-related materials for all staff.  S/he will hold meetings or other forums for administrative staff in the Development unit through which best practices will be shared.

The Administrative Assistant to the Vice President is also responsible for drafting, proofing, and distributing materials for meetings led by the Vice President and often involving other members of the University’s senior administration and trustees.  S/he also manages the agenda for the regularly scheduled meetings of both the Development leadership team and overall staff and is responsible for their timely follow-up, including the distribution of meeting minutes.

The Administrative Assistant to the Vice President will be a contributor to the Fundraising Resource Hub, ensuring, in collaboration with the Development Initiatives unit, that its content is kept both up to date and relevant to the University’s fundraising practices and priorities.

S/he will collaborate regularly with staff in the office of the Senior Vice President for University Advancement as well as the offices of other vice presidents and associate vice presidents across University Advancement and Boston College more broadly.  

Position Details:
Department: 033201 - Capital Giving
Position: 00014235 - Administrative Assistant, Capital Giving
Grade: 2ND
Salary Range: 46,700 - 58,350



Requirements

This position requires 2-3 years of increasingly responsible administrative experience in a professional setting; strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communications skills including effective phone communication skills; accurate typing skills;  a working knowledge of Windows PC, including Microsoft Word, Excel; exceptional proofreading; strong attention to detail; a commitment to accuracy; and very adept at handling multiple tasks and working well within deadlines.  Also requires good judgment, discretion in handling confidential materials, ability to work independently without close supervision, and flexibility to work beyond the regular hours of the workday when necessary.  Candidate must possess solid knowledge of grammar and punctuation.

Requires a high school diploma, bachelor’s degree preferred.  Candidates should be highly motivated to work in a fast paced environment that will require some night and evening work.  Must be a team player who is highly motivated and dedicated to the goals of advancing higher education.  An appreciation for Jesuit Catholic education and the goals and values of Boston College is critical.  A desire to build a career in advancement is a plus.



Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.
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