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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

Working in the Office of the Treasurer of the Jesuit Community of Boston College (JCBC), the Fiscal Administrative Assistant is responsible for initiating, monitoring, resolving and reporting on all fiscal transactions for the Jesuit Community, including accounts payable, accounts receivable, and all People Soft and CashNet transactions. In addition, this individual is responsible for providing administrative support to the Treasurer of the Jesuit Community and to the Director of Business Affairs. The Fiscal Administrative Assistant is a facilitator who understands the value of adhering to sound policies and procedures while seeking opportunities for improvement in a fast-paced environment. This role requires a keen and proven sense of discretion and confidentiality.

The Jesuit Community of Boston College, founders of Boston College in 1863, is composed of members of a Catholic religious order of priests and brothers and is one of the largest apostolic communities in the Society of Jesus. Jesuits are active in the University serving as faculty members, administrators, and chaplains. In addition, the Community often hosts American and International Jesuits who are pursuing scholarly endeavors at Boston College, either as graduate students or visiting instructors and researchers.

The Fiscal Administrative Assistant works under the supervision of the Treasurer and the Director of Business Affairs of the Jesuit Community at Boston College and interacts regularly with the Rector and the Minister of the Jesuit Community.

Primary responsibilities:

* Processing, recording, and documenting all fiscal transactions, including billing, expenses, and purchases for the JCBC.

* Assisting with medical insurance issues.

* Providing monthly/periodic reconciliation and reporting documentation.

* Assuring compliance with financial and administrative policies.

* Interacting with organizations outside of JCBC including Jesuit Provinces and institutions; BC central offices such as Procurement, Human Resources Service Center (HRSC), Facilities, and Student Services; other religious organizations; outside vendors and regulating agencies.

* Being responsible for all invoicing and billing, as well as processing all receivables through Cash Net and Quick Books, maintaining all related records and files.

* Working with the Director of Business Affairs and with the Treasurer to maintain financial integrity of JCBC records and systems.

* Processing accounts payable including purchase orders and requisitions using People Soft and Quick Books.

* Monitoring and reporting on the use of Procurement Cards, including monthly card reconciliation.

* Responding to inquiries from vendors, community members, central university offices and regulating agencies.

* Assisting the Treasurer and Director of Business Affairs in all operational aspects, financial reporting, and administrative records, including year-end closing and preparation of Financial Statements.

* Coordinating an annual external audit review.

* Undertaking special projects as needed.

Position Details:
Department: 099184 - Jesuit Community
Position: 00014075 - Fiscal Assistant, Jesuit Community House
Grade: 2ND
Salary Range: $41,550 - $51,950

Requirements

* Associate degree in business or accounting or equivalent work experience.

* Familiarity with generally-accepted accounting principles.

* Proven ability to work with People Soft Financials/HR and Cash Net programs.

* Proven customer service experience and effective verbal communication abilities.

* Keen attention to detail.

Preferred:

Non-profit experience

Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.
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