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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

Provides administrative support to the Associate Dean for research in the Connell School of Nursing 

Responsible for and maintains Associate Dean's calendar, arranges meetings, appointments, and travel plans, including processing of travel reimbursements.

Prioritizes and screens Associate Dean's mail, phone calls, and visitors. Prepares Associate Dean's correspondence. 

Acts as liaison to communicate information and notifications to faculty and students. 

Prepares agenda and take minutes at designated meetings.

Acts as liaison for ONR and OSP and A/P offices.

Execute Peoplesoft transactions for intramural and extramural grants.

Supervision of ONR research space.

Provide assistance with grant proposal submissions by preparing grant related materials including but not limited to NIH online electronic applications.

Prepare and coordinate reservations, meal arrangements, and materials for meetings including but not limited to Brown Bag, CEREs, PASS and Think Tank

Help with management of UGRF program, processing applications, matching students with faculty, and other key aspects of the program.

Schedule appointments and make travel arrangements as requested by the Associate Dean of Research. 

Maintain extensive database filing system for grants and scholarship related information and research resources for faculty.

Preparation for courses, seminars and conferences.

Supervision of work study student support staff.

Position Details: 
Department: 058001 - Dean School of Nursing
Position: 00005286 - Administrative Assistant, Office of Nursing Research
Grade: 2ND
Salary Range: 38,750 - 48,450

Requirements

* 3+ years of administrative support experience, preferably in an academic setting

* Excellent communication and interpersonal skills

* Ability to understand organizational priorities

* High degree of flexibility to handle changing priorities

* Ability to exercise good judgment and respect for confidentiality

* Ability to work both as a team and independently (with minimal supervision)

* Self motivation, exceptional organizational skills, ability to pay strong attention to detail, ability to handle multiple tasks and work well within deadlines

* Excellent computer skills including proficiency at intermediate level in FileMaker Pro, MS Word, and Excel

Preferred:

* Bachelor's degree strongly preferred

* Experience with Peoplesoft, Vista, and MS Outlook

Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.
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