Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.
Reporting to the Dean of the Graduate School of Social Work, the Administrative Secretary provides administrative support to the Dean and four Associate Deans on a wide range of topics and projects. The Administrative Secretary is responsible for managing the day to day operations of the Dean's Office and some of the central functions of the Graduate School of Social Work. On a daily basis, s/he interacts with the Dean and Associate Deans, faculty, graduate students and many university departments.
Primary responsibilities include managing the Dean's calendar and travel arrangements, handling phone calls and greeting visitors, opening and prioritizing mail, generating Dean's correspondence and disseminating school-wide information. S/he assists with planning and supporting school wide events, including faculty meetings, committee meetings, convocation, commencement, speaker forums, conferences, etc. and helps with reserving rooms, ordering food, coordinating with guests and speakers, and ensures that everything is set up for the meeting or event.
The Administrative Secretary assists the Dean in the faculty search process and with other faculty actions. S/he maintains the employee database and manages various school directories and listserv groups. The Administrative Secretary oversees office management of the Dean's office and the Graduate School of Social Work. S/he prepares the information log and correspondence for the GSSW Academic Standard Review Committee, and acts as a liaison to the Faculty Search Committee Chair by making travel arrangements and scheduling interviews and presentations. S/he and supports work of other School committees, including the Diversity Committee and the Executive Committee.
The Administrative Secretary position is full-time. Office hours are Monday through Friday 9:00am - 5:00pm. Some early morning, evening and weekend work may be required. Some travel may be required.
****Please include a cover letter with your application.****
Department: 059001 - Dean School of Social Work
Position: 00003767 - Administrative Assistant to the Dean, Graduate School of Social Work
Salary Range: 44,900 - 56,100
* Bachelor's degree preferred.
* Five years of relevant administrative experience required.
* Experience in a college or university setting is strongly preferred.
* Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Outlook, Adobe, Internet, on-line calendars, databases, etc.
* Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
* Strong organizational and project management skills, extremely detail oriented.
* Ability to work independently or as part of a team, be a self-starter and think creatively.
* Demonstrated problem-solving and critical thinking skills.
* Ability to work in a fast paced environment.
* Outstanding interpersonal and communication skills, both written and oral.
* Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
* Experienced in recording meeting minutes.
* High degree of professionalism and the ability to manage responsibilities with tact and patience.
* Excellent customer service skills.
* Experienced in making complex travel arrangement and preparing itineraries.
* Discretion and ability to handle personal and confidential matters.
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.